Send surveys via Gmail

How to send a shareable link survey from Gmail to a group of respondents

Agnieszka avatar
Written by Agnieszka
Updated this week

With Survicate, you can:

  • Send surveys to a group of respondents or to your contacts separately;

  • Include a survey link in your Gmail message;

  • Embed the survey's first question in the email's body.

In this article, you'll learn how to create a survey and share it via a link in a private message or in an email, or embed it in the email's body, so that your respondents can start filling it out directly from their inboxes.

πŸ“Œ Please note that Gmail is not one of our supported providers. It means that we will not be able to automatically recognize the respondents' email addresses, and the survey may look different in Gmail than in the Survicate panel. We also may not be able to help with issues related to sending surveys from Gmail. However, you can still use it to send out surveys to your contacts and identify the respondents in other ways.

Create and Configure a shareable link survey

If you'd like to share your survey via Gmail, first, you'll need to create an Email or shareable link type of survey.

Pick an Email or shareable link survey from the menu. You can either set up a survey of your own (start from scratch), select a survey from our templates library (start from template), create a survey with AI, or import questions you prepared before:

To guide you through the survey creation process, we will create a survey from scratch.

Click Add new question or Add question from library and choose the question you would like to add.

To avoid duplicate responses, decide how many times each person can answer the survey in its Configure tab:

On some of the plans, you can also set the date or the number of responses on which you'd like to stop the survey.

More features of the Configure tab are described in our article here.

πŸ”§ In case of using unsupported providers, such as Gmail, you can leave the Identify respondents with: box in the Configure tab empty. By default, responses collected via a survey sent from Gmail will be anonymous.

Share your survey's link in an email

Go to the survey's Share tab and click on the Copy survey link.

If you'd like to send the survey link to your contacts, you can either paste the link in the email's text or hyperlink a part of the message you already wrote.

Embed your survey's first question in an email

If you'd like your respondents to start taking the survey directly from the email, you can embed the first question in the email's body.

Step 1. Go to the survey's Share tab, highlight, and copy the first question and the answer options.

Step 2. Paste the copied content into the email's body.

You can also include a survey in your email's footer to ask your contacts for feedback whenever they receive an email from you.

Best practices

Find out who answered your survey

If you don't want to collect anonymous responses and you'd like to assign respondents to their answers, you can add a Contact form type of question to your survey with First Name, Last Name, or E-mail fields.

To avoid using a Contact form, you can use merge tags to identify the respondents of a survey sent in a private message. This requires sending a separate link to each person while adding their name or email address to the link.

Activate your survey's integrations

In the Connect tab, you can choose to activate Email Notifications to receive an email whenever your survey receives a new response, or connect with tools, such as Slack or Google Sheets, to receive survey responses outside of Survicate as well.

πŸ“ž If you have any questions or need help creating a survey, please contact our team at or start a chat conversation πŸ‘‰

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